Right now:
Schedule
Offset note flags when the time difference changed (DST kicked in/out in either zone).
Learn more
Need a playbook for seasonal planning? Read DST: Why It Breaks Meetings and the Scheduling Across Timezones Checklist.
What this tool does
Builds a recurring meeting calendar that stays accurate when either side enters or exits daylight saving time. Each occurrence lists the host time, attendee time, and whether the offset changed so nobody is surprised.
It's lightweight enough to run during a call, then you can copy the CSV into a calendar invite or planning doc.
How it works
- Select host and attendee zones via search so both dropdowns hold the correct IANA timezone IDs.
- Pick the weekday, local start time, and frequency window (weekly or every two weeks).
- Set the start and end dates; the planner walks every occurrence inside that window.
- Click Generate to build the schedule and highlight where offsets flip.
- Use Copy CSV to drop the table into a spreadsheet or calendar attachment.
Common use cases
- Weekly sprint rituals across North America and Europe.
- Bi-weekly design reviews with contractors located overseas.
- Podcast recordings that alternate between host and guest friendly times.
- Coaching engagements that pause during daylight saving transitions.
- University group projects spanning exchange students in different hemispheres.
- Customer-success check-ins scheduled months ahead.
FAQ
How far out can I plan?
You can choose any start and end dates; the table grows to cover that exact range, whether it's two weeks or an entire year.
What does the offset note mean?
It flags the exact occurrence where one timezone switched daylight saving rules so you know which meeting needs a reminder.
Can I edit the CSV before sending?
Yes. Paste it into Sheets, Excel, or Notion and remove rows you don't need before sharing.
Does it support custom frequencies?
Weekly and bi-weekly are built-in today. For other cadences, generate multiple runs (e.g., first Monday, third Thursday).
Where do the timezone lists come from?
The dropdowns use the same IANA data set as the Timezone tool, so they stay current with official changes.
Can I save presets?
Use the shareable URL in your browser history; it remembers every selected value so you can reopen it later.