DST-Safe Meeting Planner for Recurring Teams

No accounts. Runs locally. No nonsense.

Host time zone (base)

Attendee time zone (target)

Right now:

Weekday

Time (base)

Start date

End date

Frequency

Format

Schedule

Offset note flags when the time difference changed (DST kicked in/out in either zone).

Recurring syncs. A Thursday meeting stays 09:00 for the host but jumps to 07:00 for the attendee once clocks change; the table tells you the exact dates to rotate or skip.
Follow-the-sun coverage. A support team in São Paulo doesn’t move, but Dublin does, so the overlap shrinks; run the range to see whether a staffing patch is needed.
Broadcast or event timing. A live stream scheduled out of New York lands an hour earlier in Sydney after DST; the planner shows the new local time so production isn’t guessing.

Search by city so you load the correct IANA timezone instead of gambling on abbreviations.
Plan in focused chunks—run one quarter at a time so the CSV stays readable and actionable.
Generate separate runs for different cadences (weekly vs bi-weekly) if facilitators rotate.
Paste the CSV into the calendar description or runbook so new teammates understand the shift before it hits.

Assuming every country flips on the same date or even in the same month.
Forgetting that some zones never observe DST, so only one side moves and the offset changes by itself.
Checking the time once and reusing it for months; run a fresh range whenever a new season starts.
Announcing “10 a.m.” without the timezone stamp and expecting chat bots to infer it correctly.

How far out can I plan?

Pick any start and end dates—the table expands for that window whether it’s three weeks or the next fiscal year.

What does the offset note mean?

It flags the specific occurrence where either timezone changed daylight saving rules so you can warn the team.

Can I edit the CSV before sending?

Yes. Paste it into Sheets, Excel, or Notion and adjust rows before sharing.

Does it support other cadences?

Weekly and bi-weekly are built in. For monthly or custom rotations, run multiple ranges (e.g., first Monday, third Friday) and combine.

Where do the timezone lists come from?

They reference the same IANA data as the Timezone tool, so official rule changes roll in automatically.

Can I save presets?

Your browser history keeps the query parameters, so reopening the page restores the previous values.

Use these only if you want the background stories behind the tool.